Job Posting: Administrative Assistant – St Mark's, Ocean Park
Terms of Employment: 20 hours/week
Starting Salary: $25.68 / hour
Parish Website: stmarkbc.org
Apply by email to: rector@stmarkbc.org
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We are seeking an Administrative & Communications Assistant to join our vibrant community. The ideal candidate will have a working knowledge of office administration and experience in communications (website and social media management, publications, email, etc.)
This is a part-time position of 20 hours per week.
We are a faith-based community and maintain a positive work environment for our employees.
The employee will report to the Priest.
Description of Responsibilities
Tasks include the below, but are not limited to:
Administration
- Maintaining the Parish office, including supplies and equipment
- Managing correspondence for the office, such as emails, letters, packages, and phone calls
- Maintaining the Parish calendar and managing building use including rentals
- Maintaining records including the Parish Directory, the Memorial Garden, and staff vacations
- Supporting the Parish Treasurer in data entry, cheque requisition, and preparing invoices
- Completing annual forms and statistics
- Direct maintenance and security requests to the appropriate team
- Building and maintaining relationships with the congregation and community
- Attendance at weekly staff meeting
Communications
- Assisting the priest(s) in the creation of Sunday bulletins, weekly newsletters, and other publications (posters, annual reports, etc.)
- Maintaining a member’s list
- Managing the Parish website
- Sending weekly emails
Skills & Qualifications
- Communication skills, like having a pleasant demeanour and the ability to work with various types of personalities within an office setting
- Organizational skills to assist multiple people at one time with various tasks
- Above-average MS Excel, Word skills and communication platforms such as Canva
- Attention to detail to submit work or send communications without error
- Adaptability and flexibility to adjust priorities for whatever task is most important at any given time
- Maintains confidentiality
- Leadership skills to take control of a situation and make quick decisions when necessary
- Submission of a Police Information Check with Vulnerable Sector Check every 5 years, and Safe Church training
- Knowledge of PowerChurch data platform helpful
Salary starts at $25.68/hour.
Benefits: Option to join the Diocesan Lay Workers Benefits Plan (MSP, Dental, Extended Health, pension benefits).